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May 19, 2022

2022 SAP ERP Pricing

Welcome to the most comprehensive SAP ERP pricing and licensing guide on the internet.

I will show you everything you need to know to secure an amazing SAP ERP license contract that could save you tens of thousands of dollars.

In short: if you want a single resource to help answer all your SAP ERP pricing-related questions, this should be the one to bookmark for future reference.

  1. SAP Business One Pricing & Licensing

  2. SAP Business ByDesign Pricing & Licensing

  3. SAP S/4HANA Pricing & Licensing

It features testimonials, package and user options, and the ERP pricing for different user options.

It also breaks down the benefits of licensing and implementing each SAP software through SEIDOR.

Now is a fantastic time to license SAP with SEIDOR.

SAP Business One

Some of the standard "out of the box" features that come with SAP Business One include:

  • Financial Management
  • Sales and Customer Management
  • Purchasing and Inventory Control
  • Business Intelligence
  • Analytics and Reporting

SAP Business One Financial Management:

  • Accounting
  • Controlling
  • Fixed Asset Management
  • Banking and Reconciliation
  • Financial Reporting and Analysis

SAP Business One includes financial management tools to streamline the accounting operations of your business. Through SAP Business One, you will strengthen your team's decision-making abilities by improving your margins and reducing accounting errors.

SAP Business One’s financial management tools automate accounting procedures, including journal entries and accounts receivable/payable.

Additionally, SAP Business One financial management helps manage cash flow, track fixed assets, and monitor projects cost-effectively.

SAP Business One's fixed asset management removes the need for repeated data entry by utilizing virtual functions.

The banking and reconciliation component processes reconciliations and payments quickly and efficiently through bank transfers, checks, and cash.

Finally, SAP Business One’s financial management tools include financial reporting and analysis, which collects and reports data in real-time.

SAP Business One Sales and Customer Management:

  • Sales and Opportunity Management
  • Marketing Campaign Management
  • Customer Management
  • Service Management
  • Reporting and Analysis
  • Mobile Sales

SAP Business One offers robust sales and customer management tools so that you can manage and monitor every step of your sales process efficiently.

They also offer marketing campaign management tools to create, manage, and analyze your business's activities and marketing spending to acquire more customers.

The sales and customer management tools also offer reporting and analysis at every stage of the sales process.

SAP Business One Purchasing and Inventory Control:

  • Procurement
  • Master Data Management
  • Warehouse and Accounting Integration
  • Accounts Payable
  • Reporting

SAP Business One provides businesses with helpful purchasing and inventory control tools to manage their receipts, payments, returns, and invoices.

The purchasing and inventory control from SAP Business One provides procurement processes like requisition requests. It returns management, improving the auditing process by matching documents and dealing with different currencies.

The master data management feature includes centralized balance and purchase analyses and keeps track of individual item purchase information.

Warehouse and accounting integration automatically creates accounts payable invoices based on orders and receipts. Through SAP Business One, you can sync your tickets with your inventory levels to have complete control over your purchase planning.

With accounts payable, you can optimize your supply chain and reduce costs by keeping track of invoices, cancellations, and credit memos. While keeping up to date with purchases, your business can plan and schedule purchases to suit your supply needs.

Purchasing and inventory control generates reports based on real-time data and gives convenient access to business owners. You can view your reports via desktop or even mobile phone.

SAP Business One Business Intelligence:

  • Report Creation and Customization
  • Interactive Analysis
  • Intuitive Tools
  • Analytics with Predefined Metrics
  • Powerful Data Visualizations

Through SAP Business One, businesses gain the ability to access data, create reports, and view them in various customizable layouts. Your business’s ability to access data and create reports requires very little IT overhead, so your business can access everything you need quickly and conveniently.

SAP Business One also offers interactive analysis and intuitive tools that will assist businesses in receiving financial insights while also examining their business through Microsoft Excel. They provide intuitive tools like search assistance, and you can also create alerts based on your business’s workflow. You’ll be able to access your data and gain insights into improving your business faster.

SAP Business One analytics enhances cash balance visibility and sales through performance indicators. It also makes evaluating and analyzing your data easy by including powerful visualization tools perfect for any small or midsize business.

SAP Business One Analytics and Reporting:

  • Dashboards and Reports
  • Real-time Analytics

SAP Business One includes real-time analytics so that you can access and evaluate your data through data searches and by creating reports. Their dashboard makes tracking cash flow and assessing performance instantaneous so that you can manage your business effectively. You’ll have instant access to everything you need to know, all in one convenient place to fix workflow errors and improve your business quickly.

Calculate SAP Business One Pricing

Who's a Good Fit for SAP Business One?

SAP Business One tends to be an excellent fit for small & midsize businesses focused on consumer products, industrial machinery and components, professional services, and retail & wholesale distribution. At SEIDOR, we have specialized solutions for several industries such as commercial cleaning, automotive, and aerospace.

What Are Customers Saying About SAP Business One?

SAP Business One is a powerful ERP, it allows us to manage our stock info and sales transactions in a very organized way.

- Helen P. - Accounting

SAP Business One has more analytical functions, and this application can be used to make business decisions and is useful. And also it can improve business processes very fast. It will gain competitive advantages for organizations.

- Thanuja R. - Business Analyst

Calculate SAP Business One Pricing

How Much Does SAP Business One Cost?

The price for SAP Business One ranges for differing licenses, payment frequencies, and editions. This section will cover everything you need to know about SAP Business One pricing.

SAP Business One Perpetual License Cost

Businesses can purchase SAP Business One at a one-time cost depending on the license. Purchasing individual licenses does not cover annual maintenance that may be necessary, including software bug fixes, upgrades, and patch releases.

Each package includes one license, so if you wish to purchase the package for multiple people, multiply the package price by the number of users.

The different tiers for one-time purchases include:

  • Professional: $3,213 each

The professional user license provides businesses with unlimited access to SAP Business One’s features, including financial management, sales, customer management, purchasing and inventory control, etc.

  • Limited: $1,666 each

Limited user licenses have limited access to a particular professional area. For example, financial employees would access the limited use license for SAP Business One’s financial accounting services.

  • Starter: $1,357 each

The cost-efficient starter package is limited to purchasing for a maximum of five users. The starter package is designed for startups and small businesses and includes accounting, sales orders, item management, and purchasing.

You can upgrade your packages at any time. If you start your business with the starter package or limited user license, you can eventually upgrade to the professional user license and gain access to everything SAP Business One offers.

SAP Cloud Hosted Subscription Model

The SAP Cloud Hosted subscription model is paid monthly and still includes the different tiers of Professional, Limited, and Starter. Unlike the one-time cost model, the SAP Cloud Hosted subscription has annual maintenance.

If you’re purchasing the cloud licensing for multiple users, you’ll need to calculate your monthly expenses by multiplying the number of users with the monthly subscription cost. The cloud-hosted version for SAP Business One requires a minimum of three users for a one-year commitment and does not include implementation or training.

The pricing for each model tier includes:

  • SAP Cloud Hosted Professional: $132 per user per month

The professional user license provides businesses with unlimited access to SAP Business One’s features, including financial management, sales, customer management, purchasing and inventory control, etc.

  • SAP Cloud Hosted Limited: $99 per user per month

Limited user licenses have limited access to a particular professional area. For example, financial employees would access the limited use license for SAP Business One’s financial accounting services.

  • SAP Cloud Hosted Starter: $110 per user per month

The cost-efficient starter package is limited to purchasing for a maximum of five users. The starter package is designed for startups and small businesses and includes accounting, sales orders, item management, and purchasing.

SAP Business One (Partner Hosted) Pricing

The SAP Partner Hosted version of the SAP Business One includes a multitenant environment. Businesses gain access to a more secure network shared with multiple companies through the SAP Partner Hosted version. Like the SAP Cloud Hosted model, the Partner Hosted version requires three users for a one-year commitment and does not include implementation or training.

The prices for the SAP Partner Hosted version include:

  • SAP Partner Hosted Professional: $188 per user per month

The professional user license provides businesses with unlimited access to SAP Business One’s features, including financial management, sales, customer management, purchasing and inventory control, etc.

  • SAP Partner Hosted Limited: $112 per user per month

Limited user licenses have limited access to a particular professional area. For example, financial employees would access the limited use license for SAP Business One’s financial accounting services.

SAP Business One Cloud Express Edition PaaS model

SEIDOR offers a pre-configured Project-as-a-service (PaaS) express edition of SAP Business One, including software licenses and cloud hosting. The express edition also includes implementation and training. SEIDOR offers various packages that will fit a variety of businesses, including:

  • Financial Only: $645 base fee. $185 Pro, $135 Limited per user/per month
  • SAP Manufacturing: $840 base fee. $220 Pro, $170 Limited per user/ per month
  • Field Services: $780 base fee. $210 Pro, $160 Limited per user/per month
  • Basic Distribution/Retail/Service: $1200 base fee. $295 Pro, $245 Limited per user/per month
  • Advanced Distribution: $1300 base fee. $305 Pro, $255 Limited per user/per month

The PaaS model offered by SEIDOR includes training, implementation, license, and cloud hosting, all of which are included in convenient, low-cost packages. Rather than pay monthly, your business can also pay quarterly or annually at your convenience.

SAP Business One Implementation Costs

In addition to purchasing a one-time license or monthly subscription, businesses will also incur the cost of their ERP implementation. SEIDOR provides businesses who sign up for the PaaS model with free SAP Business One implementation. SEIDOR’s performance includes data migration, employee training, and support services.

Whether your business uses SAP Business One through the PaaS model or another method, you should use a certified SAP consultant to implement SAP Business One.

SAP Business One covers most businesses' needs from an ERP package. Still, some companies have requirements above and beyond the norm and have the option of adding on additional solutions specifically designed for SAP Business One, including payroll, credit card integration, barcoding, manufacturing, and much more there are over 400+ add-ons available for SAP Business One for businesses to choose from (these are priced separately).

SEIDOR’s leasing partners offer monthly financing for SAP Business One licenses, hardware, and implementation. If you need additional information on individual pricing or have questions regarding licensing and service, contact SEIDOR and visit our SAP Business One pricing calculator.

SAP Pricing

SAP Business ByDesign

SAP Business ByDesign is a cloud-based Enterprise Resource Planning (ERP) software application designed for fast-growing mid-market businesses without the complexity and cost of ERP software.

SAP ByDesign natively supports built-in processes for finances, sales, customer service, inventory, procurement, and project management from a single cloud-based application. SAP Business ByDesign will enable you to connect your business’s significant functions with best-in-class processes and workflows to modernize your business.

Another great thing about Business ByDesign is that it's designed to scale as your business grows, meaning you'll never have to worry about another ERP migration once you hit a particular milestone in the growth of your business.

You can think of SAP Business ByDesign as your central nerve center connecting all your business departments and process to a single cloud-based platform enabling faster and better decision-making capabilities.

Here are some of the primary reasons growing businesses choose SAP Business ByDesign:

  • The lower total cost of ownership (TCO) compared to traditional on-premise ERP systems
  • One platform (no limits) for all your departments and lines of business
  • Provides immediate value to the company - implementations are lightweight and quick compared to on-premise ERP systems
  • Modular approach - get what you need now and have peace of mind that your EPR will scale as your business demands it
  • Industry focus - purpose-built for your specific industry needs.
  • Offers 43 localized versions with multi-currency support - have international ambitions? No worries, SAP ByDesign has you covered.

Calculate SAP Business ByDesign Pricing

What Are Customers Saying About SAP Business ByDesign?

Real-world application is critical for choosing the right Enterprise Resource Planning solution. Many mid-level businesses have had great success using SAP Business ByDesign. SAP Business ByDesign has helped hundreds of companies grow their companies in their unique ways, and the results speak for themselves:

With SAP Business ByDesign, we move toward one blueprint on how to do business across the company, equipping people to focus on what they do best and the data to make the best possible decisions.

- KR - Finance Transformation Program Director

With SAP Business ByDesign, I can always access all the critical information I need without asking my employees for help. That’s an invaluable advantage, particularly when I’m traveling on business.

- WF - CEO

With SAP Business ByDesign, our financial data is more relevant, and we can respond to queries faster. The solution provided transparency on project outcomes and cost from the beginning and has helped us deliver on time and within budget-saving 50% of the time spent by FTEs running reports, entering trial balances, and manipulating data.

- CG - CFO

SAP Business ByDesign is an essential tool for growing mid-market businesses. It helps businesses grow while also adapting to each business's custom strategy.

Calculate SAP Business ByDesign Pricing

What Is the Price for SAP Business ByDesign?

You’ll pay for monthly software-as-a-service (SaaS) subscription licenses and cloud hosting to access SAP Business ByDesign. The monthly base package fee is $1,818, and this base price includes subscriptions for two advanced users and three core users. Additional users will then be added to the monthly cost, depending on the user you’re adding.

The most basic monthly subscription package is the self-service user, which costs $22 per user, and SAP Business ByDesign’s base package price. Any additional core users added to your ERP cost $120 per month, and any different advanced users cost $217 per month. The pricing information for each user is subject to change.

What Does the Self-Service User Subscription Include?

Self-service users use SAP Business ByDesign to perform self-service tasks, like time and expense reporting, leave requests, procurement requests, and travel management. The self-service package also allows users to execute and confirm logistical tasks.

Self-service tasks are fully included in this package. Still, the significant benefits of SAP Business ByDesign, such as project management, human resources, financials, and product lifecycle management, are not included. Supply chain and customer relationship management are partially included but only in an offline self-service capacity.

Each self-service user costs $22 per month and the $1,818 base package price.

Self-service user functions:

  • Full access to self-service tasks
  • Partial access to customer relationship management
  • Partial access to supply chain management

What Does the Core User Subscription Include?

Core subscription users access everything available to self-service users and processes like customer relationship management (CRM), supply chain management (SCM), and project management. Core subscription users access tools for managing team activity, like human resources, supplier relationship management, pre-configured reporting, key performance indicators, and financials.

SAP Business ByDesign’s base package includes three core users, and every additional core user costs $120 per month.

Core user functions:

  • Full access to self-service tasks
  • Full access to customer relationship management (CRM)
  • Full access to human resources
  • Full access to project management
  • Full access to product lifecycle management
  • Full access to supplier relationship management
  • Full access to financials
  • Full access to supply chain management (SCM)
  • Partial access to crucial user administration topics

What Does the Advanced User Subscription Include?

Advanced users have access to all available Work Centers, including all the features included for core and self-service users. Advanced users are necessary for critical users and administrator roles, and they have access to business configuration, application, user management, business analytics, service control centers, and PDI access.

SAP Business ByDesign’s base package includes two advanced users, and every additional advanced user costs $217 per month.

Advanced user functions:

  • Full access to self-service tasks
  • Full access to customer relationship management (CRM)
  • Full access to human resources
  • Full access to project management
  • Full access to product lifecycle management
  • Full access to supplier relationship management
  • Full access to financials
  • Full access to supply chain management (SCM)
  • Full access to crucial user administration

SAP ByD Pricing

SAP S/4HANA

SAP S/4HANA is a real-time enterprise resource planning (ERP) system built on the SAP HANA in-memory platform. It is designed for large corporations and helps them manage their finances, operations, and customer relations. This software enables large companies to run their business with access to real-time data. It connects people, information, and insights across the business network, even when multiple offices and manufacturing plants are in different locations. Some of the world’s top companies use this software, including Amazon, Facebook, Google, IBM, and Microsoft.

SAP calls S/4HANA “future-ready” because machine learning, artificial intelligence (AI), and analytics are built into this ERP. SAP S/4HANA is built on the SAP HANA in-memory platform, which provides the speed and agility needed to support real-time business processes. With SAP S/4HANA, decisions are based on up-to-the-minute data, allowing quick response to market changes and new opportunities.

SAP S/4HANA has features and capabilities that can drive innovation and growth. The latest release included a redesigned user interface, new analytics and reporting tools, and new mobile and social collaboration features.

SAP S/4 HANA is a good choice for global enterprises because it offers a simplified, user-friendly interface, advanced analytics and reporting, improved business process performance, increased flexibility and scalability, and integration with new and existing technologies.

Benefits of using SAP S/4HANA:

  • Improved financial visibility: SAP S/4HANA provides real-time financial reporting. This can help businesses make better decisions about where to invest their resources and pivot as needed when market conditions change.
  • Improved operational efficiency: Automated workflows and business process management streamline operations
  • Improved customer relations: SAP S/4HANA can help companies keep track of customer service requests and promptly address them. The software also tracks customer satisfaction levels and customer interactions.

SAP S/4HANA modules include:

  • Financial Accounting (FI)
  • Management Accounting (CO)
  • Asset Accounting (AA)
  • Treasury and Risk Management (TRM)
  • Controlling (CO)
  • Project System (PS)
  • Plant Maintenance (PM)
  • Quality Management (QM)
  • Sales and Distribution (SD)
  • Materials Management (MM)
  • Warehouse Management (WM)
  • Production Planning (PP)
  • Plant Maintenance (PM)
  • Quality Management (QM)
  • Environment, Health, and Safety (EH&S)
  • Customer Relationship Management (CRM)
  • Supplier Relationship Management (SRM)
  • Human Resources (HR)
  • Payroll (PY)
  • Travel Management (TV)
  • Event Management (EV)
  • Production Planning (PP)

Calculate SAP S/4HANA Pricing

What Are Customers Saying About SAP S/4HANA?

"SAP S/4HANA is one of the best enterprise resource planning systems I have worked with because its operation is very potent. It carries out tasks with high precision and high performance. Its flexibility has delighted us because this allows the system to adapt easily to all our user needs. It is an efficient and very updated system. I describe SAP S/4HANA as the best among all its competitors." Read more

“Excellent performance to rapid execution of most tasks has been made possible by SAP S/4HANA for its speed. The seamless integration of our purchaser order, account payables, and account receivables into one solution is incredible, and real-time data to accurately solve customers' problems quickly." Read more

SAP S/4HANA Cloud Editions

SAP S/4HANA Cloud is a complete enterprise resource planning (ERP) system with built-in intelligent technologies, including AI, machine learning, and advanced analytics.

SAP S/4HANA Cloud is offered in two versions: private and public editions.

  • SAP S/4HANA Cloud, private edition. In this version, services are maintained by SAP on a private network protected by a firewall. This is a single-tenant environment, offering the most security.
  • SAP S/4HANA Cloud (Public edition / Essential edition) With this option, services are maintained by networks like AWS, Azure, and GCP that are open for public usage. SAP manages the software which is provided to you by subscription.

A Subscription or Consumption License is needed for these options. A Subscription License has a defined license term (usually 3 to 5 years), and an annual subscription fee is paid.

A Consumption License also has a defined license term, but there is no annual commitment, and payment is based on actual usage.

SAP S/4HANA On-Premise

SAP S/4 HANA On-Premise will run on your organization’s servers and be managed by your in-house IT team. A Perpetual License is required for this version. It involves a one-time license fee and a recurring support fee.

Calculate SAP S/4HANA Pricing

What are SAP S/4HANA Licensing Options?

There are four S/4HANA licensing options for employees that are defined by the type of usage:

  • Productivity use: This allows users to access and use all of the productivity features in SAP S/4HANA. This includes the SAP Fiori user interface, the SAP CoPilot digital assistant, and the SAP Leonardo machine learning capabilities.
  • Functional use: Allows users to use all of the functionalities of the software. It lets you create and modify business processes, data, and reports.
  • Professional user: With this license, you can perform professional tasks such as configuration, development, and testing. You have access to all available functions and data.
  • Developer access: This license allows your IT team to develop, test, or add content to the system.

What Is the Price for SAP S/4HANA?

The price for licensing and implementing SAP S/4HANA will vary depending upon the scope of your engagement. Generally speaking, S4/HANA will be cost-prohibitive for the typical SMB-sized company.

SAP S/4HANA is a complex enterprise software system, and its price reflects that complexity. The price also reflects that SAP S/4HANA is a market leader in enterprise software systems.

You will need to hire a certified SAP consultant team like SEIDOR to implement and customize the application based on your business requirements. The actual software cost depends on several factors, including the size and complexity of the organization, licensing type, modules, and the specific SAP S/4HANA edition chosen.

While SAP does not list any prices for S/4HANA ERP, they define price structures. This may help organizations determine the cost. SAP S/4HANA pricing is determined according to total user equivalent (FUE). A complete user equivalent is defined as one user interacting with the system for at least 50% of their working time. SAP requires a minimum of 35 FUE per deployment.

SAP does allow companies to try out SAP S/4HANA for free during a 14-day trial period. This can help prospective users decide which features and software modules are needed.

SEIDOR can help you determine your Total Cost of Ownership (TCO), which includes: customization, data migration, training, hardware, maintenance, upgrades, and more.

SAP S/4 Pricing

Making the Leap to SAP ERP

We understand there are many options to consider when considering a new ERP software for your business. And at first glance, it may seem overwhelming if this is your first time purchasing SAP ERP. No need to worry, SEIDOR is the leading US SAP ERP partner, and we've helped hundreds of clients just like you. Let us help you determine the best deployment and licensing approach for your ERP needs.

Learn more about our ERP solutions

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SAP Business One

Comprehensive and integrated ERP solution that covers the needs of all business areas. On-premise and hosted on the cloud.

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SAP Business ByDesign

SAP Business ByDesign is a business management tool in the cloud designed to boost the efficiency and productivity of businesses, offering ease of use, secure data processing, and the reassurance of having SAP support.

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SAP S/4HANA

SAP S/4HANA is the most complete and advanced ERP platform. This platform is the successor to the successful line of ERP software featuring SAP R/3 and SAP ECC, recognized worldwide as the leading and most-respected business management solutions in the market.

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