SAP Business One Purchasing module functionalities

SAP Business One offers you modules to manage your SME with total precision. In this case, we focus on purchasing and how the software manages to optimise its management. First, we will tell you about its importance, citing some of the objectives it serves. Then we'll analyse its main features and functions so you can discover all its capabilities. Finally, we'll tell you what steps to take to implement the SAP Business One purchasing module in your SME.

Why is the SAP Business One purchasing module important?

The use of process management software (ERP) has become mandatory in most companies. The leading ERP is SAP Business One, the SAP solution that best fits SMEs. How does the implementation of a digital solution improve the operation of a business?

The SAP Business One purchasing module achieves various objectives:

• Centralises the entire supply chain. The purchasing module of SAP Business One allows you to centralise all the processes associated with the supply chain and production. This makes it easier to plan purchases, determining the right quantities and timing.
• Improves productivity. This is achieved by automating the process of purchasing, expenses and returns. In this way, a huge number of tasks are executed at the most convenient time, without human intervention.
• Improves decision-making. An ERP is a huge container of company data that is used to generate reports, statistics and graphs., It provides a simple way of knowing the status of the production chain, the purchases made or the profitability of a product. With so much information on the table, it is easier to steer the course of the SME in the right direction.
• Reduces costs. The purchasing history presented by the SAP Business One purchasing module reveals which suppliers are profitable and which are less so. Looking at the history of the company's activity also reveals when it is the most appropriate time to buy given supply input.

As if all this were not enough, SAP Business One offers a series of additional modules to manage other areas of the company, such as finance, accounting, human resources, supplier relations and marketing.

SAP Business One Purchasing Module Key Features

A tool such as SAP Business One has indisputable potential. For sure learning about its benefits has aroused your curiosity. For this reason, we will now review the main functionalities of the SAP Business One purchasing module.

Refunds

SAP has equipped its software with the ability to make automatic returns. Manual adjustments to invoices are a thing of the past. As ERP integrates other aspects, such as finance, these changes are directly reflected in the accounting records of the SME.

Total control of purchases

Tasks related to procurement are integrated into the ERP. As a result, a variety of actions can be taken, such as generating purchase orders, invoicing outstanding payments, or calculating costs related to the transport of a raw material. In view of this, we might say that the purchasing module enables comprehensive management of the entire purchasing process.

Cloud operation

Another functionality that SMEs value is the ability to operate from anywhere. The SAP ERP runs in the cloud and makes it easy to manage operations outside the office. It also offers support for mobile devices. If one of the priorities of your business is to promote remote working, the solutions we propose here fit perfectly.

Global vision of the entire production chain

Do you want to have a 360º view of your entire business? All the indicators provided by the ERP help department heads and managers to keep all aspects of the business in view.

Remember that this software is not only designed to store information and synchronise it, but also to manage processes. The real-time information provided by the purchasing module and the other sections of SAP Business One give you a global view of the state of the SME.

Interaction with other modules

Although we have mentioned it in other sections, we would like to insist on this fact. The SAP Business One purchasing module is not alone; indeed, it is just one of many that allow you to manage your business. As such, when any of the changes in the purchasing process affect another department, the data is automatically synchronised between modules.

Most commonly, purchases are related to accounting and inventories. Because everything falls under the ERP umbrella, information is always available where it is most relevant.