purchasing and procurerment in SAP Business One

09 November 2023

Purchasing & Procurement Tools in SAP Business One

Now your business can cut costs by working smarter. SAP Business One has been designed to help you to effectively manage company-wide procurement by optimising purchasing processes. Easily control your costs with integrated tools to manage purchasing planning, vendor selection, purchase order management, and invoice payments from one centralised solution.

SAP Business One is a fully integrated solution that helps you manage every aspect of your organisation. The all-in-one application contains and manages all of your key financials meaning you can start making more profitable purchasing decisions, identify areas of potential saving opportunities and manage your supplier relationships more effectively.

A selection of pre-built templates are included in SAP Business One to help you start making savings quickly and easily. There’s also the ability to customise dashboards to include the things that really matter to you at the touch of a button. Review your main vendors and suppliers, any purchases that you’ve had year-to-date, orders that are still open on your system and outstanding, plus a whole host of other cost-saving features that help you make more profitable decisions.

Core Purchasing and Procurement Tools in SAP Business One Procurement

Quickly create purchase orders and goods receipts

  • Use internal request forms for new or existing items
  • Create blanket orders to meet customer demand
  • Generate new purchase quotes and automatically email vendors
  • Store and link important documents together for auditing and reporting
  • Efficiently manage returns, special expenses or multiple currencies
  • Update vendor-related activities from your mobile

Item and Vendor Master Data

  • Manage, maintain and edit supplier details from a single database
  • Track vendor payment terms and perform purchase analysis
  • Maintain detailed pricing information and tax details
  • Control several different branches and separate documentation on each
  • Track every related document to a purchase for auditing and analysis
  • Update vendor-related activities from your mobile

Automation and Integration

  • Synchronise real-time goods receipts and inventory levels
  • Use the MRP wizard to perform purchase planning requests
  • Auto generate accounts payable invoice from a purchase order or goods receipt
  • Easily update related vendor and expense accounts
  • Quickly calculate the book value of your inventory and the last purchase price
  • Create in-depth valuation and accounting reports
  • Monitor levels of stock, item prices and sales prices from your mobile device

Want to see how the purchasing and procurement features in SAP Business One work and interact with each other? Arrange a demo today with one of our product experts to see how our SAP Business One solutions can help you cut costs across your organisation.


SAP Business One

SAP Business One

SAP Business One is a business management software solution for small to medium-sized enterprises. It provides a suite of functions that simplify and streamline business operations.


Surgipharm supports healthy growth with SAP Business One

"SAP Business One provides us with real-time information across the business and has helped us to operate more efficiently.”

Suman Roy, IT Manager, Surgipharm

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"SAP Business One has brought sufficiency in our operations"

Chege Macharia. Sales and Marketing Manager. East Africa Seed Company.

EA Seed

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Clyde Langenberg, Financial Manager, Ramburg Beef.